Risk and Compliance Officer

ICMC International Catholic Migration Commission

SCOPE OF WORK

Program Integrity Unit (PIU)’s main goal is developing and upholding an organizational culture of transparency, data privacy, and fraud prevention for staff, refugees, and contractors. The Risk & Compliance Officer (RCO) works under the supervision of the Risk and Compliance Coordinator (and in their absence, the Head of Program Integrity) for monitoring compliance with donor, ICG, ICMC HQ and NIST requirements; and for contributing to the organization’s fraud mitigation and workplace investigation efforts.

RESPONSIBILITIES

In addition to performing any work-related duties and responsibilities assigned by the Risk and Compliance Coordinator (in their absence, by the Head of Program Integrity) the RCO supports the RCC with the following functions:

1. Checking, reviewing, and updating anti-fraud messaging, posters and signage posted around RSC offices, the Refugee Information Website, and other locations on a quarterly basis
2. Checking the complaints email inbox and physical complaints boxes and recording the received fraud/malfeasance complaints in the complaints register. Assessing complaints as assigned by the RCC.  
3. Handling data breaches (particularly USRAP data breaches) in coordination with IS Department and ISMS, with a focus on USRAP data breaches
4. Preparing memos on fraudulent websites/social media accounts
5. Preparing quarterly Fraud Trends Reports, and participating to Fraud Trends meetings organized by the Regional Refugee Coordinator
6. Providing counseling and guidance to staff/interpreters regarding unsolicited contact 
7. Responding to and coordinating requests for door access right and VPN access in coordination with relevant units and/or senior management.
8. Coordinating the access right approvals for onboarding, offboarding and transition of employees in coordination with HR, CSOC, ADM in both offices
9. Preparing weekly START access reports for the RCC’s review
10. Conducting regular START Knowledge checks for possible updates on PRM ICG and START RoB
11. Preparing monthly and quarterly IS Audit Reports to be  submitted to the senior management and/or supervisors
12. Responding to and coordinating on requests on new File Server folders in coordination with the requesting unit and IS Department
13. Supporting the RCC for organizing semi-annual Fraud & Ethics Committee meetings and review/update rounds for the Staff Fraud Risk Assessment

The RCO also supports the following PIU activities:

1. Supporting all staff, contractors, units, and departments for ensuring compliance with PRM, ICMC HQ and NIST requirements
2. Taking active role in design & delivery of PIU trainings such as the “Anti-Fraud & Program Integrity" and "Documented Information"
3. Suggesting, preparing, translating and sharing informative posters, program integrity reminders, handbooks and similar material for responding to gaps identified in staff/interpreters/refugee applicants’ knowledge on program integrity.

REQUIREMENTS

• University degree in a related discipline (Social Sciences, Law, NGO Management, Project Management, Public Administration, Business Administration, etc.)

• Minimum 2 years of experience in the field of NGOs dealing with migration and/or refugees.  Experience in program integrity or risk & compliance is a plus.

• Excellent written and verbal communication skills in English and Arabic/Farsi.

• Demonstrated ability of translating between English and Arabic/Farsi verbally and in writing. 

• Excellent command of MS Office applications.

• Good understanding of concepts such as confidentiality, integrity, transparency, data privacy, compliance practices, and information security.

• Demonstrated ability of designing and providing effective trainings.

• Experience and knowledge of USRAP is a plus.

• Experience in writing, adapting, and implementing procedures and standards is a plus.

• Experience and knowledge of conducting risk analysis is a plus.

• Experience in conducting internal audits and preparing reports is a plus.

• Knowledge of ICMC’s anti-fraud measures and familiarity with program integrity and legal requirements is a plus.

• Experience on conducting workplace investigations is a plus.

• Turkish Republic citizenship

HOW TO APPLY

Interested candidates should submit a detailed CV in English, a motivation letter and two professional references with full and up to date contact details. 

Referees may be contacted prior to the interviewing stage. The closing date for receipt of applications is 22nd May 2024.

Applications will be evaluated upon reception and interviews with shortlisted candidates may be conducted before the closing date. Referees may be contacted prior to the interviewing stage.

Owing to the volume of applications, ICMC regrets that only applicants short-listed for an interview will be notified.

Please note that applications received after the deadline will not be accepted.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuses and all forms of unlawful harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited. 

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, color, national origin, religion, physical or mental ability, marital status and age.